REQUEST FOR PROPOSALS - Primary Materials Vendor

Posted By:  Emily O’Neal
Date Posted:  1/9/2017

Pursuant to ORS 279B.060 and District Rules 137-047-0260, governing competitive sealed proposals, and E-7, notice is hereby given that Deschutes Public Library District (hereinafter referred to as “DPL”) is requesting proposals until no later than 10 am on February 21, 2017 (Closing) at the Deschutes Public Library, 601 NW Wall S., Bend, OR 97703 for vendors and jobbers experienced in providing public libraries with popular, educational, technical, scientific and trade titles in various formats including books and/or AV materials and/or related services (hereinafter referred to as ‘The Proposer”) and awarding a non-exclusive purchasing agreement to meet DPL’s collection acquisitions requirements. No proposals will be received after closing. Electronically transmitted proposals (including faxed and emailed proposals) will not be opened and will be rejected as nonresponsive.

DPL serves Deschutes County with facilities in Bend, Redmond, LaPine, Sisters, and Sunriver. Materials are selected and purchased centrally using electronic ordering and invoicing. The library’s automation vendor is Innovative Interfaces, Inc., using the latest Sierra software. The library’s total materials budget for fiscal year 2016-2017 is $1.4 million. This Request for Proposals is for Proposers who may be expected to sell $100,000 or more worth of materials to DPL per fiscal year beginning July 1 and ending June 30.

DPL reserves the right to award one or more contracts based upon the proposals received. Multiple Awards may be made if DPL determines, in its sole discretion, that award to two or more proposers is necessary to ensure adequate availability, delivery, service or product compatibility.

The Request for Proposal, including contract terms, conditions and specifications, may be obtained from Emily O’Neal at and shall be available for review at the above address beginning January 24, 2017 until Closing. Sealed proposals must be hand delivered or mailed to Emily O’Neal at the above address.

Proposals will be opened directly after 10 am on February 21, 2017. Per District Rule 137-047-0470, no prequalification for proposers is required. Selection committee members may not be contacted or solicited.

PUBLISH: January 17, 2017, The Bulletin, Bend Oregon
DATED this 17th day of January, 2017.

Emily O’Neal
Technical Services Manager


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