REQUEST FOR PROPOSALS - Integrated Library System

Posted By:  Lynne Mildenstein
Date Posted:  3/28/2017

Deschutes Public Library District (hereinafter referred to as “DPL”) is requesting proposals for a forward facing Library Services Platform or Integrated Library System (hereinafter referred to as “ILS” or “platform”) product(s) that meets the needs of DPL.  Areas of consideration include technical standards, affordability, open to sharing catalogs with other library districts/systems, sharing databases, shared development, and connection to third party products.  DPL will accept responses until no later than 8:00 am on May 12, 2017 (closing) at the Deschutes Public Library, 507 NW Wall St., Bend, OR 97703 and will result in an exclusive contract to meet DPL’s ILS needs.

DPL serves Deschutes County with facilities in Bend, Redmond, La Pine, Sisters, and Sunriver with a floating library collection between the six DPL branches.  DPL also provides contracted ILS services to Jefferson County Public Library (JCPL) and Crook County Library (CCL).  This is not a consortium but rather a shared environment for which the three library districts share the ILS and materials borrowing.

The platform should accommodate this shared environment with understanding the many modules (such as acquisitions and serials) must be fully independent of the other districts but also allow for improved workflow efficiencies in areas where work does not need to be duplicated (such as cataloging).  The platform should allow for the continued materials borrowing agreement as well as a floating library collection for the six DPL branches.

This RFP, including contract terms, conditions and specifications, may be obtained from Lynne Mildenstein at and shall be available for review at the above address beginning April 3, 2017 until closing.  Sealed proposals must be hand delivered or mailed to Lynne Mildenstein at the above address. No proposals will be received after closing.  Electronically transmitted proposals (including faxed and emailed proposals) will not be opened and will be rejected as nonresponsive.

Proposals will be opened directly after 8:00 a.m. PST on May 12, 2017.    Per DPL Rule 137-047-0300(3)(d), no prequalification for proposers is required.  Selection committee members may not be contacted or solicited.


PUBLISH:            April 3, 2017, “The Bulletin”


DATED this March 31, 2017.


Lynne Mildenstein

Assistant Director

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