REQUEST FOR PROPOSALS (“RFP”) - PRIMARY MATERIALS VENDOR FOR DESCHUTES PUBLIC LIBRARY DISTRICT
Posted By: Robert Guzzo
Date Posted: 2/3/2026
NOTICE IS HEREBY GIVEN that Deschutes Public Library District (hereinafter referred to as “DPL”) is requesting proposals until no later than 10 am on March 30th, 2026 (Closing) at the Deschutes Public Library, 61956 SE Santorini St., Bend OR 97702 for vendors and jobbers experienced in providing public libraries with popular, educational, technical, scientific and trade titles in various formats including books and/or AV materials and/or related services (hereinafter referred to as ‘The Proposer”) and awarding a non-exclusive purchasing agreement to meet DPL’s collection acquisitions requirements. No proposals will be received after closing. Electronically transmitted proposals (including faxed and emailed proposals) will not be opened and will be rejected as nonresponsive.
DPL serves Deschutes County with facilities in Bend, Redmond, La Pine, Sisters, and Sunriver. Materials are selected and purchased centrally using electronic ordering and invoicing. The Library’s automation vendor is Innovative Interfaces, Inc., using the latest Sierra software. The Library’s total materials budget for fiscal year 2025-2026 is over $2 million. This Request for Proposals is for Proposers who may be expected to sell $100,000 or more worth of materials to DPL per fiscal year beginning July 1 and ending June 30.
DPL reserves the right to award and the right to reject one or more contracts based upon the proposals received. Multiple awards may be made if DPL determines, in its sole discretion, that award to two or more Proposers is necessary to ensure adequate availability, delivery, service or product compatibility.
DPL reserves the right to reject any and all proposals or waive informalities in proposals. DPL may reject any proposal not in compliance with all prescribed public bidding procedures and requirements and may reject for good cause any and all proposals or waive any specification or requirement upon a finding that it is in the public interest to do so.
The RFP, including contract terms, conditions and specifications, may be obtained from Emily O’Neal at emilyo@deschuteslibrary.org and shall be available for review at the above address beginning February 2, 2026 until Closing. Sealed proposals must be hand delivered or mailed to Emily O’Neal at the above address.
Proposals will be opened directly after 10 am on March 30th, 2026. Per District Rule 137-047-0470, no prequalification for Proposers is required. Selection committee members may not be contacted or solicited.